A viewer wants to know how you get people who have a library card but haven’t used it in a long time to return to the library and use the library! That’s a very common question that has stumped library marketers for years.
In this episode of The Library Marketing Show, I share my top four tips for re-engaging inactive cardholders.
Also, I’ll give kudos to a library that received press coverage for an event this year by telling the story of a patron who attended the event last year!
Do you have a suggestion for a topic for a future episode? Do you want to nominate someone for kudos? Let me know here. Thanks for watching!
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Photo courtesy Cincinnati and Hamilton County Public Library
Kelly Rembert grew up in rural Wisconsin but went to Detroit after college.
“Growing up, I visited the library regularly but never thought of working there,” confesses Kelly. “I loved the books and looking at the displays. In college, I studied journalism and German. ”
“After college, I was working as a secretary at a bank ‑ which wasn’t for me – and read an article about how a bunch of librarians would be hitting retirement age soon. It was a lightbulb moment. I realized that I like working with people and I like books, so I enrolled in library school a few weeks later at Wayne State University.”
Kelly now works as an Outreach Librarian for Southfield Public Library, which is located in a suburb of Detroit. The library has an individual location serving 80,000 residents.
Kelly started soon after the ribbon was cut on a new building, some 21 years ago. She’s part of the Community Outreach department, which oversees the library’s marketing, promotion, exhibits, and large programs. In addition to Kelly, the department has a full-time intern, a part-time graphic artist, and a part-time assistant.
One day, Kelly was attending a webinar when she got a big idea for a publicity campaign called 30 Days of Savings.
“I wanted a way to call attention to all the great things the library can do to help save patrons money and time, especially with the high inflation cutting into our paychecks. We decided to highlight one library program or service each day.”
-Kelly Rembert
“We came up with ideas and taglines. We fought against our wordy librarian tendencies and kept the tagline short and simple.”
“We highlighted services that fit the day. For example, Election Day was ‘Learn from History: Study the Past to Define the Future.’ The Saturday after Thanksgiving was ‘Stream Movies: Save on Streaming’, where we highlighted free movies on Hoopla and Kanopy.”
Though the planning process began in June, the library decided to launch 30 Days of Savings in November. They put all the information into a spreadsheet which included the message idea, the tagline, and the URL to be used by patrons.
From there, the library’s graphic artist produced graphics to use in print, on the website, and on social media.
In October, Kelly and her team created the website, got all the social media posts scheduled, and printed out signs and a large calendar. Before they knew it, it was November, time to launch the campaign!
“First thing each morning, the savings of the day were posted on Facebook and Instagram and highlighted on our website,” explains Kelly. “The savings item was also added daily to a large calendar located in our lobby. A special e-newsletter was sent at the beginning of the month to highlight the 30 Days of Savings program, and the daily savings items were featured in our weekly e-newsletters.”
“Information about the campaign was also sent to our local schools and some of them shared it with their students. Additionally, we sent out information to our elected officials and key community contacts and it was featured in the weekly Lathrup Village e-newsletter, which is our contract community.”
The month passed quickly and soon it was December. Kelly and her team were eager to analyze the results of their campaign.
“We looked at our statistics to find out if the campaign was a success,” says Kelly. “We compared our web views in October, before the campaign, to our numbers in November and each page view went up. The 30-day webpage was viewed over 1,300 times and we had almost 1,600 clicks from our e-newsletters.”
Putting the campaign together took thought and planning but no outright costs. Since the parameters are now set up, continuing the program will be easy.
“We plan to repeat this each April and November,” comments Kelly. “We will highlight the services we didn’t fit into November and repeat some programs and services again. This is a great way to draw attention to some of our lesser-known services.”
She gives your library full permission to replicate the 30 Days of Savings.
“I hope that other libraries will gain inspiration from this and put their own spin on it,” declares Kelly. “What benefits one library benefits us all.”
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Photo courtesy Cincinnati and Hamilton County Public Library
Amanda Weakley was pursuing a master’s degree in English when a comment from a professor changed the course of her career.
“I took an elective in Library Science,” recalls Amanda. “The class went well, and the professor commented that I would be a great librarian. Shortly after that, I noticed a vacancy at a local library and applied. Once I started working in libraries, I knew it was where I wanted to be.”
Amanda grew up in Rappahannock County, Virginia, located in the foothills of the Blue Ridge Mountains. She’s been a cardholder of the Rappahannock County Library since she was a preschooler.
Now she serves as director of the library, where she started working 14 years ago. Rappahannock County Library is a small, rural library that serves a population of just over 7,000 people.
“Currently, we have 3.5 FTE employees, me included, so we all do a bit of everything,” explains Amanda. “If there is an idea, we work together to see it through, usually a person or two handling every detail from planning to presentation and assessment. It is a lot of work, but the reward of successful library services and programs is immeasurable.”
With such a small staff, the library must get the most out of every tactic they use to promote their library. Rappahannock County excels in two areas: their word-of-mouth promotions and their partnership promotions.
Partnership marketing involves collaborating with other organizations, businesses, or influencers in the community to achieve mutual goals. Word-of-mouth marketing is all about building a buzz through community members, staff, and volunteers. It encourages people to spread positive stories, experiences, and testimonials about the library.
Staff members are often the key to both strategies. They are trained to spread news about new services and upcoming events and look for partnership opportunities.
“It really is a way of optimizing resources,” says Amanda. “Especially with a small staff and a small community, it helps to have as many happy patrons as possible and community partners advocating for you and spreading your news. We have friends of friends, clients, and members of partner organizations attending our events, using, and recommending our materials and services.”
“For as long as I have worked in libraries, and even prior, my focus has been on positive experiences and connections. I want everyone to have a positive experience or association with the library, be it through participating in a program, staff interaction with individuals, or staff collaboration with community partners.”
“We know people talk, so let’s give them wonderful things to say about the library and library staff! In a small community, I think word travels faster, and our organic tactics have evolved into strategic decisions.”
Amanda says libraries of all sizes should focus on what they do best in their community. Then, build and maintain healthy relationships with patrons and community partners around those key resources.
And don’t be surprised if it takes time to see the results from word of mouth and partnership marketing.
“There is a reality that you can work hard to get the word out and make connections, but there will always be people who will not receive your message,” explains Amanda. “It’s frustrating when you do everything to share information and someone says, ‘I did not know you offered that!’”
“If you have the opportunity, talk to the person, and see where they seek or find out information. Learn from each interaction and try to meet people where they are with a positive library or library staff experience. After a positive experience, your mentions will stand out and have more impact.”
The strategy’s success is easy to see if you look at Rappahannock County Library’s Facebook page. They are often tagged in photos and posts by their partnership organizations. That gives their library exposure to a whole new audience of potential patrons.
“We want our patrons and partners to tell people about us, send people our way, and even send us or our services to people. It’s a cycle of working for people, and if all goes well, they seem to work for us by continuing to market for us without even realizing it!”
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Photo courtesy Cincinnati and Hamilton County Public Library
I’ll never forget the first time I spoke in front of a community group on behalf of the library.
I was a nervous mess. The pressure was high. So much was riding on my five minutes in front of this group. I wanted to connect with my audience, transfer some of my passion for the library to their souls, and inspire them to action.
A community presentation is a unique opportunity to talk directly about the value of your library. What you say in those moments will stick with people longer than any flyer or sign ever will. But for maximum impact, you must take a strategic approach to your presentation.
And, although I know that five minutes doesn’t seem like a lot of time, it is! If you don’t believe me, stop reading this blog, set a five-minute timer, and just sit there with your eyes closed trying to predict when the timer will ring.
Five minutes is a LOT of time. And you can do a lot in five minutes!
Here are seven tips to make any presentation engaging and impactful. Scroll down to see a sample outline I’ve created to walk you through creating a presentation that hits the mark, even when you only have five minutes to share.
Refer to the library as “your library.”
Many people in your audience may haven’t visited or used the library in a long time. They may not think of the library as belonging to the community, and they certainly won’t think of the library as belonging to them personally.
So, in your presentation, refer to “your library” as many times as makes sense. This is a subtle way to let your audience know that the success of the library affects everyone in the room.
Start with a hook.
You want your audience to be interested and attentive, and the best way to do that is to start right off, not by introducing yourself, but with a surprising fact or statistic about your library.
For example, “Your library sees about 20,000 people who come into the physical building every year—that’s enough to fill our high school football stadium four times over! I’m Jane Doe, and I’m here to show you how your support of the library impacts those 20,000 people.”
You could also begin with a short, compelling story about how the library positively impacted someone in the community.
For example, “I want to begin by introducing you to Susan. Susan was laid off about 6 months ago, after spending more than 20 years at her company. She came to your library for help finding a new job. We spent time updating her resume, searching for jobs that fit her experience, and practicing interview techniques. Susan landed a new job and is now making more money than she was at her former position, all thanks to the staff at your library.”
Choose one main message and repeat it throughout the presentation.
It will be tempting to try and talk about everything the library has to offer during your five minutes. However, listing all library services will overwhelm and confuse your audience. Instead, focus on one message you want this audience to remember.
For example, if you are speaking to the school PTA, you will want to focus your message on resources available to students and parents to help with schoolwork. Your main message would be: “Your public library takes the stress out of schoolwork.”
Or, if your library is getting ready for a major construction project, you’ll want to talk about how the renovations or new construction will provide better service to the community. Your main message would be: “These new library spaces will be vibrant, accessible places where everyone in our community can thrive.”
Whatever your main message is, try to work that into your presentation at least three times. Repeating it will help it stick in the minds of your audience.
Use visual aids.
You can put together a short slide deck to help drive home your key message. Be sure to keep your slide text short. Add infographics, photos, or short video clips that reinforce your message.
If the room setup does not include a screen for a slideshow, bring handouts with you! Add your key message points to the top of the handout, and then some visuals like charts, photos, or infographics.
Add an interactive element.
You may be tempted to talk for your entire five-minute slot. But your audience is more likely to remember what you say if you involve them in the presentation in some way.
Launch a poll. Several free sites like Slido and Mentimeter let you embed a poll question in your slide deck with a QR code. Or just ask for a show of hands.
You could also ask a question of your audience, like, “How many of you have visited our library in the past month? What is the first thing you remember seeing when you walked into the building?”
Or try a mini-activity. For example, you could ask everyone to take out a piece of paper and write down as many library services as they can think of in 30 seconds.
End with a call to action.
Give your audience something to do after your presentation. You can invite them to visit the library for a special prize. You can ask for volunteers or donations. One library staff member I’ve spoken with did a presentation on intellectual freedom and handed out talking points, encouraging the audience to use them in conversation with friends at family.
Practice your speech.
A practice session or two can help identify parts of your speech that are less engaging and can ensure you stay within your time limit.
Ask a few coworkers to play the audience and then ask them for feedback on your presentation. Or record yourself giving your speech so that you can evaluate the timing, pace, and content.
Sample Outline for a Five-Minute Presentation
To help get you started, I’ve created this outline template for a community presentation. By following this structure, you can deliver an engaging and persuasive message about the benefits of the library within a short time frame.
Introduction (30 seconds)
Start with a hook: Share a surprising fact about your library or a testimonial or patron story.
Main Message (3 minutes)
State the main message you want this audience to remember.
Talk about the service you are highlighting.
Share how this service impacts your community, and how the community would be impacted if the service were NOT available.
Engagement (1 minute)
Ask rhetorical questions.
Insert an interactive element.
Conclusion (30 seconds)
Call to action: Leave your audience with a task that reinforces your key message.
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Photo courtesy Cincinnati and Hamilton County Public Library
When Jennifer Fermino graduated from college with a B.A. in English, she needed help figuring out how to put together a resume that would land her a job in communications. She found that help at what was then the New York Public Library’s Mid-Manhattan Library (now the Stavros Niarchos Foundation Library).
“It was an invaluable resource for a young person who really didn’t know what she was doing or how to translate any of her job skills, which was then primarily waitressing and nannying, into the career path I was aiming for,” recalls Jennifer. “I would also add I am in good company: President Obama also credits the Stavros Niarchos Foundation Library with helping him get his first job.”
And now, 20 years later, after stints as a reporter for the New York Post and the New York Daily News, as well as PR agencies and as Communications Director for the New York City Council, Jennifer works for NYPL as Vice President for Communications and Marketing. She’s been at her dream job for about a year and a half.
“It’s amazing to work for a system that serves three boroughs in the greatest city in the world (Manhattan, the Bronx, and Staten Island),” enthuses Jennifer. “We have 92 locations and there is never a dull day.”
Jennifer and a team of nearly 30 people run all marketing and promotions for the library. And her first 18 months on the job were, shall we say, a trial by fire.
New York City Mayor Eric Adams proposed huge cuts to the library’s budget earlier this year… $58.3 million to be exact… that would have forced NYPL to dramatically reduce hours. The budget cuts also threatened the library’s budget for books, programs, and maintenance. Prior cuts, enacted in late 2023, forced all NYPL branches to close on Sundays.
Soon after these new cuts were announced, NYPL, along with the Brooklyn and Queens Public Libraries, launched a massive campaign to show the importance of the city’s three libraries. And New Yorkers, as well as library lovers from across the country (myself included) jumped in to show their support.
For months, I was served a social media post from NYPL every time I went online, on all channels. It felt like a coordinated, consistent effort to keep reminding people of the threat of the cuts. And that’s why I reached out to Jennifer. I wanted to know how her team managed the campaign.
“It was a sustained effort to tap into the goodwill that people have for libraries and keep the cuts front and center,” says Jennifer. “I give huge credit to Victoria Reis, our social media manager, who is creative and has an understanding of both online culture and our audience.”
“We began repurposing the famous “This is fine’ meme with our mascot Patience and it was an immediate hit with our followers. People really connected to the campaign, and the message – that we already lost Sunday service and were in danger of losing more – resonated.”
“The reaction kept growing and growing. Towards the end of the campaign, one of our memes – again a repurposing, this time of the “girl explaining” meme, went over the top viral. Last I looked it had over 7M views on X (Twitter).”
The team included messaging on other channels as well and worked hard to stay coordinated.
“Special shoutout to our talented Managing Editor Katherine Ward, whose job was to keep it all together for us,” declares Jennifer.
The team coordinated messaging using four main tactics:
Their NYPL Connect newsletter, which I encourage any library or NYC lover to sign up for, as well as regular reminders of the cuts on our home page.
Letter writing stations in branches in which patrons could easily write city leaders to support libraries.
Rallies of supporters at City Hall that the press was invited to cover.
And, as mentioned, a fun, creative social strategy.
“We honestly didn’t know what was going to happen – everyone was hopeful but on pins and needles,” remembers Jennifer. “Reporters started calling me saying they had sources saying we would be saved, but I refused to believe it until it was official. People were congratulating us, but I felt like it was jinxing us. It took a bit for me to finally accept that it was over.”
“Thankfully, the Mayor has a history of supporting libraries, and we are grateful that he funded us. We also had the City Council, including Speaker Adrienne Adams, firmly in our corner throughout.”
“But I can say that our campaign engaged New Yorkers and showed how much people love their libraries, which is so important in the budget process.”
While they fought the budget cuts, NYPL’s marketing team had other promotions to balance.
“We had launched our “Books for All” campaign celebrating the freedom to read and standing against book bans right before the cuts were enacted,” explains Jennifer. “We continued that campaign all year long because the issue is of such importance to us.”
“We also just finished our ‘Summer at the Library’ campaign with Brooklyn and Queens to promote reading and education city-wide during the summer break for schools. Although not technically part of the advocacy campaign, efforts like this help show why funding libraries is so important.”
“We are always exchanging ideas and talking about how to engage New Yorkers,” says Jennifer. “It is a great relationship. We are partners throughout the advocacy campaign and continue to do great work together.”
“In fact, we are planning a national Freedom To Read Day of Action on Oct. 19 with Brooklyn and Queens, as well as the American Library Association, Unite Against Book Bans, and the Association for Rural and Small Libraries to stand against censorship. We have many libraries already signed up and invite everyone to join us.”
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“I went to a new concept charter school in downtown Winston Salem that was housed in the basement of an office building,” explains Megan. “The school didn’t have many amenities, like a gym or library.”
“This meant that we got to go on regular walking field trips to the main branch of the Forsyth County Public Library. We even got to decorate our own cotton tote bags to use carting our book finds back and forth. My dad worked in an office downtown and would often pop into the school or library for fun surprise visits.”
Megan went on to work in corporate marketing before getting her MLIS from the University of Denver. She initially intended to work in an academic setting but was more interested in the public library world. She ended up at the Natrona County Library in March of 2019, working as a part-time Children’s Librarian.
“I found it truly astonishing what all public libraries were able to do for their communities in response to immediate needs and in anticipation of future needs,” recalls Megan. “No other large organization can pivot and change that quickly. Plus, they were doing it all for free and for everyone.”
“As a marketer, I realized there was a major need here. Public libraries are these bastions of creativity, advancement, support, and acceptance, but not enough people know about these free services. I wanted to find a way to put my skillset to use promoting public libraries, and it wasn’t long after I started working at Natrona County Library that their marketer decided to move on to new ventures. In October of 2019, I stepped into my current role as head of Marketing and PR.”
Natrona County is the second-most populous county in Wyoming, with 80,000 residents. The library has a main branch in downtown Casper and a branch about 40 miles away in a small town called Edgerton. They also have a bookmobile.
Megan says nearly a third of Natrona County residents have an active library card, and the library enjoys high visitor and circulation rates and robust program attendance. That may be due in part to the work Megan has done in marketing.
At her library, Megan is a team of one, overseeing all social media, public relations, website development and management, advertising, graphic design, and branding.
“I do ask that our programmers and other library staff try to keep a ‘marketing mindset’ to help capture photographs at programs or throughout the library space that could be used for social media,” shares Megan. “I am all about efficiencies and delegation, so I have licensed programs like LibraryAware and Canva which come pre-populated with professional-looking templates that staff can use to make their own bookmarks, flyers, signs, handouts, and more.”
I reached out to Megan after seeing the Natrona County Library’s website. It’s clean and modern, with a thoughtful layout and what I can only describe as a “cool” vibe. I told Megan it doesn’t really look like a typical library website.
“The website (as I inherited it) was broken and battered. It had been built before mobile devices were a thing,” recalls Megan. “We needed to start fresh with a ‘mobile first’ mindset, simplify the navigation structure, integrate new event software that made our program calendar more visually appealing, and incorporate a blog to position ourselves as thought leaders in our community and the larger Wyoming library community.”
A screenshot of the Natrona County’s website homepage before the rebuild.
Megan partnered with a local creative agency on the website rebuild in 2021, thanks to the generous support of her library Foundation.
“Because of my extensive web background, we had an unusual arrangement where I worked side-by-side with their web guy as we built it out,” explains Megan. “As you know, library websites have a LOT of pages, which can make a new website a costly build. Because I was able to tackle about 75 percent of the pages (using templates, structures, and design influence from the agency-built pages) myself, it cut the cost in half, which is how we ended up with such a professional-looking website on a public library budget.”
Natrona County Library’s website includes real photos of the library, conversational language, call to action buttons, and their newsletter signup is right on the home page.
For some libraries, the website can be a point of contention: everyone has different opinions about what should be featured on the homepage and drop-down menus. Megan needed to make decisions based on her knowledge of her customers. Later, analytics let her know if her instincts were correct.
“There are a couple of items that live in multiple places in the menu, like the Bookmobile, to accommodate multiple thought processes or visitor types,” explains Megan. “My goal, ultimately, is to put things that make the most sense to our staff, because they are the ones referencing the pages the most.”
“But we are all in agreement that the most important pieces of information are to be at the very top of the homepage. Static across the entire site is the search functionality for our catalog, log-in to one’s account, library hours, and our phone number. I treat our website like a database in that sense.”
“Anecdotally, and through analytics, we’ve come to realize that our patrons don’t spend a whole lot of time on our website. They mostly come for hours, contact information, and to get to our catalog. They may also enter through digital ads, social media, or from other places directly to landing pages, but don’t tend the linger.”
The website is also the home of Natrona County Public Library’s blog, Library Stories.
“Our blog is a byproduct of our bygone print newsletter,” explains Megan. “It was important to me that we have a way to not only highlight that content for larger audiences but also share it differently, as blog articles can be interacted with much differently than print pieces.
“The blog is a great place to put press releases or share important library updates without building individual landing pages that disappear over time. Depending on the content, I do find that the blog articles drive traffic, especially if the blog article is about the library itself.”
“For example, we shared a press release about a recent exploration of a bank building as a potential new location for the library, and it got a lot of visitors (as well as a lot of commentary on social media). The same thing happened when we increased the number of security guards and shared that information with the community.”
“The blog is an excellent resource for the media and can be a great way to remind our community of our policies, procedures, and things like funding sources, as these are things that seem to come up often in social dialogue.”
Megan says if your library is considering a website refresh, make sure you make that digital space as welcoming and friendly as your physical locations.
“Also, when you’re talking to your staff, stakeholders, and patrons about the library website, they have no idea that there is often a difference between your website and your catalog,” adds Megan. “I realize that some libraries have their site and catalog combined, but that is not the case for us.”
“Our website is built on WordPress, and our catalog is through ByWater Solutions’ Aspen. We also have integrations with LibCal for our event calendar, room booking, appointments, and Library of Things. Patrons have no idea that these are all separate things, and a patron can shut down during conversation if you start talking about them as such.”
“That’s why it was super important that all these disparate–but integrated–sites feel cohesive so that patrons and end users don’t even realize when they’re navigating away from one and can easily and seamlessly navigate back to where they came from.”
You can read more about the rebuild of the Natrona County Library website here.
Hey library marketing friends: Every promotion you create brings the joy of your library to someone new. That’s something to be proud of!
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In a few weeks, kids in your community will head back to school. This time of year is a marketing opportunity for all libraries! Lucky for us, one of the major social media platforms just published a guide for marketing to back to school. I’ll share the top three takeaways for library marketing during back-to-school time in this episode.
Plus we’ll share kudos for a library that did something extraordinary by harnessing the power of their loyal library fans.
Do you have a suggestion for a topic for a future episode? Want to nominate someone for kudos? Let me know here. And thanks for watching!
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Photo courtesy Cincinnati and Hamilton County Public Library
During the pandemic, Claudine Bennet was stuck at home, and trying to adjust to her new role as External Relations Manager at Dayton Metro Library, she came up with a fun game.
“At the time, I had a map next to my desk at home,” remembers Claudine. “I would glance up and see a city and boom! I was searching for their website and social media presence.”
“Not only did I learn a lot about what libraries across the country were doing during a pivotal time in our country, but it helped to affirm we were on the right track with our strategy.”
Claudine has come a long way from her childhood days spent in the basement of the Peru Free Library in upstate New York.
“The children’s section felt like a magical hide-out,” recalls Claudine. “Adults were never in that space (a paradise for a kid!) and I could read and look at all the books I wanted!”
Nowadays, Claudine oversees media relations and marketing for DML, located in south central Ohio. The system has 17 physical branches, 350,000 active card holders, and a service population of 533,892 residents.
A few months ago, Claudine contacted me to nominate her library for kudos on The Library Marketing Show. She wanted to share a newsletter her library sends to lawmakers and legislators.
Claudine and the External Relations (ER) team realized they needed such a newsletter in 2023.
“News releases in the local media, flyers in branches, our website and social media platforms – those are great ways to get information out,” explains Claudine. “We also have a general digital newsletter that reaches more than 65,000 subscribers. But those methods are broad brushstrokes.”
“When Austin Railey III joined DML as the new Government Relations and Advocacy Director we started brainstorming how we could strategically tell our stories to decision-makers. After weighing the pros and cons of various methods, we decided the most targeted and economically efficient way was through a quarterly email.”
Claudine says the newsletter, Beyond Books, is a collaborative effort. Her department works with others to select stories that reflect how the library collaborates on community initiatives such as economic and workforce development, building regional partnerships, and creating innovative services and programs of value to all community members.
“The stories we tell in Beyond the Books aren’t about the who, what, when, and where of events and programs, but about the why,” says Claudine. “Why did we create a program? Why is the program or service helping our patrons? Why should it receive support? Why is DML a valued community partner?”
“We always put photos in the newsletter also. Reading a story is great, but seeing the story is incredibly valuable too!”
Claudine says the audience for this specific newsletter is a curated list of 200 elected officials and government sector leaders. DML tailors the information to reflect the topics of utmost importance to these readers.
“Because the topics are relevant to the readers and we limit the content to two to three stories, it is an easy and digestible way for elected officials and community leaders to stay connected with how the Dayton Metro Library is achieving its mission, vision, and values,” asserts Claudine.
The collaboration involved in Beyond Books is key to its success.
“When looking for communication solutions for a niche audience, bring everyone to the table,” advises Claudine.
“For myself and my team, it is incredibly helpful to understand what is trying to be communicated, to whom, and why. Those answers will help to identify which communication tool we need to optimize and what information should be shared.”
“Once that is explained and expectations are established for everyone, the creativity flows! Now, as a team, we often suggest stories for Books and Beyond because we understand what we are trying to achieve.”
Claudine’s team is also working on a new branding campaign called Free to Belong. Working with a nationally recognized local advertising agency, the library sought input from staff and the public about its brand and marketing tools. The new campaign is in its second phase. The library will release television commercials, social media spots, print and radio ads, and billboards.
“The second set of spots cement DML as a destination where everyone is valued,” explains Claudine. “They will feature the library meeting people where they are, including the Bookmobile at festivals and our library tent at special events such as the annual Pride celebration in Dayton.”
“The spots will also feature members of marginalized communities as they use library resources including collections and technology. Everyone needs to see themselves in our spaces!”
When she’s looking for inspiration, Claudine turns her eyes to other libraries in the Buckeye State.
“Libraries in Ohio are incredibly inventive and impactful in their marketing efforts,” says Claudine. “I’m always inspired by what they are doing!”
“We’ve created a state-wide committee of library communications and marketing professionals, and we share our “aha” moments, ideas, resources, challenges, and successes. I have learned that libraries are truly a profession that subscribes to the philosophy of ‘When one rises, we all rise.’”
Hey library marketing friends: Your work is important and you are making a difference. Keep it up, you’re doing great!
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Photo courtesy Cincinnati and Hamilton County Public Library
When Donna Forbis graduated from the 8th grade, her parents gifted her a 10-speed bike. Her mother decided she was old enough to ride to the Peoria Public Library‘s Lakeview branch.
“Back then, kids were not allowed in the adult stacks, so I was limited to my ‘side’ of the library,” remembers Donna. “I was very short (under 5′ tall), so even as a teen, I still looked like a kid. My ventures into the adult stacks would sometimes draw ‘looks’ from other patrons, but the library staff knew I was in search of mysteries I had not yet read!”
Donna’s love of the library never abated. She now works for the Illinois Prairie District Public Library. The library is small, with rural and suburban areas covering a service population of about 25,000 residents.
“We have fewer than 25 staff members (including our Director) servicing our six branches,” explains Donna. “Many staff members do double- or sometimes triple-duty.”
“My official title is Marketing & Events Coordinator, but I am also the branch manager for our Germantown Hills branch. I oversee all adult programming at our branches, and I coordinate with our Youth Services Librarian/Assistant Director on teen programming. I am responsible for creating nearly all of our promotional materials. What I don’t generate myself is usually shared with me to make sure it fits our style and brand before being shared with the world.”
It’s a lot of work, and Donna’s library still struggles to reach community members, especially regarding their programs and events. But Donna’s library is doing something that seems old-school yet innovative: A wall calendar!
“The idea for the wall calendar came from our Director,” explains Donna. “Several area outlets like banks and stores used to offer free wall calendars to their customers, but the practice has dropped off in recent years. While the world might be more comfortable with digital calendars, many patrons still want a wall calendar. Since the banks were not offering free calendars anymore, we decided to fill that void.”
“With a wall calendar, we can promote the library every day for a full year inside our patrons’ homes. We want our patrons to think of us as their go-to for research and resources, educational and entertainment opportunities, and a central community gathering spot. The calendar is a daily reminder that we are here for our neighbors.”
Donna and the rest of the library staff spent about three months working on the format and layout for the 8.5″ x 11″ wall calendar.
“The first version was nothing more than a stack of stapled papers, with notes on each page of a suggested layout,” recalls Donna. “Then I created an initial mock-up of the calendar in MS Publisher and shared it with our Director for critique. From her feedback, I shifted some photos around, added, and subtracted date-specific holidays, and determined what other information we wanted to include.”
“One topic of discussion was whether to have the library info pages at the beginning of the calendar or the end. My logic was, that if the info pages were at the end, behind the December calendar, they would be accessible to users all year long without taking the calendar off the wall.”
The final calendar is a mix of fun content and library news. You can see it here.
“Our calendar is set up to highlight our branches, reading challenges, and some of our evergreen programming,” says Donna. “We also provide ways to connect with the library through a page filled with links and QR codes to get to our website, catalog, calendar, reading challenge platform, and social media channels.”
The library printed 725 copies and distributed them beginning the week before Christmas. Calendars were available at each branch and through some of the library’s community partners, including nursing homes and daycare centers.
Donna also promoted the availability of the calendars through the library’s regular marketing channels. And until just a few weeks ago, she posted a notice of the calendar’s availability in every library email newsletter. They managed to hand out nearly all their copies.
“We are very pleased with how it came out, and our patrons have been very appreciative,” remarks Donna. “When looking at it from a cost-benefit analysis, we spent a little under $2300 (plus shipping) for the calendars. That equates to roughly $200 per month in advertising spread across our community for a full year. And it is in a form that our patrons want and need. Even on a tight marketing budget, the expense was worth it.”
If Donna does the calendar again for 2025, she says she’ll have the final design done by Thanksgiving, so patrons have a longer window of time to pick one up.
And where will her next great library marketing idea come from?
“Inspiration can come from anywhere,” declares Donna. “I maintain connections with other library marketers through the Library Marketing Book Club, the regional Heart of Illinois Library Marketing networking group, and professional groups like the Illinois Library Association’s Marketing Forum.”
“One of my all-time favorite pieces of library marketing came from the Invercargill (New Zealand) City Library back in 2017, which was 2 years before I became a library marketer! They did a parody of a Hollywood Reporter magazine cover featuring the Kardashian clan at the height of their Keeping Up with the Kardashians fame. When I look at it today, I still laugh!”
“I keep an eye on what advertisers in other industries are doing through organizations like Adweek, HubSpot, and other marketing tracking organizations. If someone on one of those platforms is writing or commenting about a particular piece of advertising, it may be worth noting.”
“As far as other libraries go, I am awed daily by my peers! Because of my ‘solo marketer’ limitations, whenever I see a library with a catchy video on TikTok, Reels, or Shorts, I am completely jealous! There are not enough hours in the day for me to learn how best to shoot and edit videos, get them uploaded, and do it regularly to build and maintain a following and get all my other stuff done!”
Donna has a piece of advice for anyone working on library marketing.
“Regardless of the situation, whether you have a program or promotion you want to try, need money or materials, or anything else – If you don’t ask, the answer will always be ‘No.’”
“People generally want to be helpful and be of service, but often they don’t know the best way to do it. Tell others what you need and ask them for their help, and you might be surprised at the answer, even for the ‘impossible’ ask!”
Subscribe to this blog and you’ll receive an email whenever I post. To do that, enter your email address and click on the “Follow” button in the lower left-hand corner of the page. You can also follow me on the following social media platforms:
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