Does your library’s marketing ever feel like a patchwork quilt — one person doing social media, another making flyers, someone else juggling program promotion — yet everything is still supposed to look consistent and effective? If that sounds familiar, this episode of The Library Marketing Show is for you!
I’m sharing practical, easy-to-use tips to help your marketing team work better together, even if you’re spread across branches, juggling different tasks, or working without clear leadership or shared expectations.
Plus, I’ll give kudos to a library that got a huge shout-out for its partnership with a local school district.
Do you have a suggestion for a future episode’s topic? Do you want to nominate someone for kudos? Let me know here.
If you’ve ever promoted a library program and quietly wondered whether you’re supposed to be tracking how well it worked… this week’s video is absolutely for you!
In this episode of The Library Marketing Show, I’m tackling something that a lot of library staff avoid because it feels intimidating: Measuring your promotions. Not in a scary, spreadsheets open in 30 tabs way, but in a “here are simple tools you can start using today” way, even if you’re not the person running your library’s full marketing operation.
Plus, kudos go to a social media specialist whose videos are taking the internet by storm!
Do you have a suggestion for a future episode’s topic? Do you want to nominate someone for kudos? Let me know here.
Photo courtesy Cincinnati and Hamilton County Public Library
Two weeks ago, I led a library marketing workshop with a group of Tennessee library staff. Most of them are doing promotions all by themselves for their whole library system… including one staff member who also happens to be the library’s director! (When does she sleep?)
A section of the workshop was dedicated to metrics: What should we measure, and what are good numbers to shoot for? For most of the folks in that room, the goal was to measure quickly. They don’t have time to sit and mull over spreadsheets and contemplate numbers the way they might like to do.
On the way home, I thought about how you, dear readers, are likely in the same position. You want to measure your promotions so you know what is working and what isn’t working. But you may only have a few minutes once a month to dedicate to this task.
That’s how this post was born. I narrowed down all the metrics you could track, so the task will take you about 30 minutes or less once a month. Think of this check as your “mini performance review” for your library marketing. Checking these numbers will guide your weekly or monthly promotional planning, so your marketing becomes more effective overall.
Metric #1: Check your most and least engaging posts on each social media platform.
Time spent: 10 minutes.
This is one of the quickest and most effective ways to assess your social media performance. By identifying the most and least engaging posts, based on likes, comments, shares, saves, and clicks, you get a fast snapshot of what’s resonating with your audience and what’s falling flat.
This metric helps you:
Spot trends fast: If all your top-performing posts are all Instagram Reels or have a certain topic focus (like humorous behind-the-scenes library content or book recommendations), you’ve instantly got a direction for future posts.
Get platform-specific insights: What works on Instagram might flop on Facebook. This check helps you tailor your content for each social media audience.
Stay focused on effective posts: You may love producing certain types of posts. But if they consistently underperform, it’s a sign to let them go. Use your energy and time on the content your audience is most interested in.
Metric #2: Check the top clicks on your emails.
Time spent: 5-10 minutes, depending on your email volume.
This metric gives you direct insight into what your email subscribers find most compelling.
This metric helps you:
Determine what your community of readers cares about: A high open rate is a good start to email success. But clicks show true interest. If everyone’s clicking on your booklists and skipping your storytime registration link, you know where to focus your energy… on the books!
Inform content placement: If most of the clicks happen in the top half of your email, you’ll want to make sure your most important content is placed there. Or, if something buried at the bottom gets lots of clicks, consider bumping it up in your next email.
Spark ideas for future email content: Your most-clicked items can inspire follow-up content, like expanding a popular booklist into a blog post or writing a promotional piece for your local newspaper about an upcoming event.
Refine your messaging: The wording or format of your most-clicked items might be more effective than the rest of your email. Did you use a strong call to action? A particularly eye-catching image? These clues can improve your future emails.
Metric #3: Check your website traffic.
Time spent: 10 minutes.
A quick glance at your website analytics can uncover a goldmine of insights. Focus on four key things:
Top traffic sources (from email, Facebook, organic search, etc.)
Top-performing pages
Lowest-performing pages
Search queries (from Google Search Console or internal site search)
This metric helps you:
See what’s driving people to your website: If your library is getting most of its web traffic from email or from a specific social media platform, then you know to concentrate your efforts there.
Highlight content worth your time: Pages that get strong traffic and engagement could be promoted again on social media or email, or repurposed into new formats (like a short video or carousel post). For example, if your passport services page gets a lot of hits, you’ll know this service is in demand in your community. You can promote it via email and social media to reach even more people.
Weed your website: Low-performing pages might need to be archived. This will improve the search ranking of your website.
Decide on content placement: Search queries can spark blog posts, social media content, FAQs, or updated landing pages. If users keep typing “summer reading start date” into their search engine of choice in May, make sure that info is front and center.
Metric #4: Check QR code scans or trackable URLs on print pieces.
Time spent: 5 minutes
If you’re adding QR codes or trackable URLs (like Bit.ly links or UTM-tagged links) to posters, bookmarks, newsletters, or flyers, check the data on scans. Most QR code generators and short link tools like Bit.ly include basic scan and click tracking data. This is the best way to figure out if your print marketing is working.
This metric helps you:
Prove the value of print: Libraries often wonder if anyone scans those QR codes or types in those custom URLs. This data gives you the answer!
Decide what to repeat: If your “storytime sign-up” flyer gets tons of scans but the “download the library app” one doesn’t, you know to double down on the storytime flyers and go back to the drawing board to drive awareness of your app.
Track placement: You can use different QR codes or URLs for separate locations (e.g., one for the front desk, one in the teen room, one in community centers) to see where your print pieces are most effective.
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If you have ever wondered what metrics to track for your library marketing… wonder no longer! There’s a new infographic out, and I think it’s the perfect cheat sheet to help you figure out the metrics to track for any promotion.
I’ll explain how it works in this episode of the Library Marketing Show.
And a library staffer also nominates her co-workers for kudos for their creativity and work to promote a fundraiser!
Do you have a suggestion for a topic for a future episode? Do you want to nominate someone for kudos? Let me know here. Thanks for watching!
Subscribe to this blog and you’ll receive an email whenever I post. To do that, enter your email address. Then click on the “Follow” button in the lower left-hand corner of the page. You can also follow me on the following social media platforms:
“My office is where the Children’s Department used to be,” recalls Ann. “When I started working here 18 years ago, some of the librarians from my childhood still worked here, and I remember feeling excited to meet them on my first day, almost as if I were meeting celebrities.”
“I consider myself very lucky that I have been able to work in a library. It’s not hard to market a product you love.”
Ann is the library’s Marketing and Public Relations Manager. Her team includes a full-time graphic designer, a part-time writer, and an assistant. Her library has one location, which has a distinct benefit, according to Ann.
“It’s very easy to get information and collaborate with co-workers,” she notes. “I work closely with our director, and fortunately, our library did a strategic plan two years ago. It was quite a process, but it has made my job easier in that there is a clear path forward with our marketing efforts.”
Ann is a rare library marketer in that she and her team have been tracking metrics on her library promotions for nearly two decades!
“The metrics we gather have evolved over time with the advancements in technology,” explains Ann. “We are now able to gather more information about the tools we use to achieve our marketing goals. And the dashboards on targeted emailing, social media performance, and Google Analytics are very telling.”
That data not only informs the promotions that Ann and her colleagues create, but it also helps stakeholders to understand the value and impact of their library marketing.
“We share these reports with the Board of Trustees monthly to inform them about our work and how we make data-driven decisions,” says Ann. “This helps them better understand our department’s operations.”
“I used these reports to justify my department’s size and marketing efforts. Our reports also include the number of printed brochures, rack cards, bookmarks, and more we produce. I used this information to advocate for adding an electric trimmer, folder, banner printer, and our department’s industrial copier. I was able to justify these purchases when I compared them to outside costs and estimated saved staff time.”
Her team uses many tools to create reports and analyze monthly metrics, including their email dashboard, social media scheduling platform, and website analytics dashboard. The whole process takes about 8 hours from start to finish.
“You might think that sounds like a lot, but this is time and effort that’s well spent,” states Ann. “We analyze the results and plan our path forward with this information. We can see what’s working and just as importantly, what’s not. We can quickly adjust to make our time more productive and impactful.”
“Every time your leadership team reads these, you are documenting the value of what you are doing. Their importance cannot be overstated.”
Those metrics come in handy as Ann plans marketing for the rest of the year. Her library recently purchased a bookmobile and is creating a new Outreach department.
“Our department is responsible for creating the bookmobile wrap, which is fun!” exclaims Ann. “We are in the process of a massive parking lot reconfiguration and addition. And we are also doing a tear out and reconfiguration of our circulation department.”
“Keeping our customers informed and up to date with these changes has been our first priority. And it’s our 100th anniversary this year. We have our work cut out for us!”
For inspiration, Ann just keeps her eyes open all the time.
“I’m always looking for great design and marketing,” says Ann. “It’s all around us! And there’s some bad stuff too. The trick is how to incorporate the good in your library efforts.”
Subscribe to this blog and you’ll receive an email whenever I post. To do that, enter your email address and click on the “Follow” button in the lower left-hand corner of the page. You can also follow me on the following social media platforms:
There’s a specific library marketing task that I admit I personally struggle to make time to do. It’s complicated and tedious. But it is so important that I dedicate this episode to it. Note: scroll to the 2:00 mark for a special message for managers of library marketers.
Plus, kudos go to a library that got press coverage of a fun event that didn’t involve any “real” visitors to the library!
Do you have a suggestion for a topic for a future episode? Want to nominate someone for kudos? Let me know here. And thanks for watching!
Subscribe to this blog and you’ll receive an email whenever I post. To do that, enter your email address and click on the “Follow” button in the lower left-hand corner of the page. You can also follow me on the following social media platforms:
Super Library Marketing: Practical Tips and Ideas for Library Promotion 