I’m sure you’ve heard by now that U.S. President Joe Biden has signed a bill banning TikTok in the United States. What would that mean for your library marketing?
Now that the dust has settled a bit on the coverage of the ban, and speculation from experts, we’ll dive into it in this episode of The Library Marketing Show.
Plus kudos goes to a library that received a Peabody Award nomination for their short-form video content!
Do you have a suggestion for a topic for a future episode? Want to nominate someone for kudos? Let me know here. And thanks for watching!
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Photo courtesy Cincinnati and Hamilton County Public Library
Last week, we discussed the pros and cons ofemail marketing automation. If your library chooses a program that requires a more hands-on approach to email marketing, this post is for you. These time-saving tips will let you create high-quality emails that resonate with your audience without spending all day on your emails. (Although, how fun would that be?!)
Time-saving Tip #1: Use templates.
This is the most effective way to save time when creating library marketing emails. If your email program doesn’t offer templates and you must make them yourself, here’s how to do it.
Decide on your buckets.
What kind of emails does your library need to send? Look at your library’s overall strategic goals and your marketing goals. Then, break your emails down into categories, like this:
Promote programs
Promote the collection
Promote services that bring people into our physical branches
Announcements like holiday closures, new services, renovations, service outages, etc.
Email to donors and legislators
Create one template for each category.
The ideal template will have sections with space for text, an image, and a call to action button. Here’s a great example of a library marketing email from Eisenhower Public Library made from a template.
Populate and send.
When it comes time to send the email, make a copy of your template. Insert the copy, images, and appropriate call to action, and hit send!
Time-saving Tip #2: Keep your emails short.
Emails that include no more than 4 topics perform best. If you have more to say, you can always send another email!
Keep the text in your email to a minimum. Think of your text as a tease. You want to write 1-3 enticing lines that compel your recipient to do something, like register for a program or put a book on hold.
Time-saving Tip #3: Target your messages to specific audiences.
It takes time to write copy that’s generic enough to appeal to everyone in your community. By comparison, it’s easier and faster to write text and find images when you know exactly what your audience is looking for in your library emails.
And, by targeting your message, you are more likely to say something that matters significantly to your cardholders, which makes them more likely to act, which makes your email more successful!
Targeted email marketing for libraries is effective because it serves the right message to the right group of people. And it works for all kinds of messages.
Also, your library should make your emails opt-in. This ensures your emails are going to community members who want your content.
Time-saving Tip #4: Let the robots help you with your subject line.
You should never rely on Artificial Intelligence tools like ChatGPT to do all the work for you when it comes to library email marketing. But they are a great starting point! Instead of staring at the wall trying to brainstorm ideas for the best subject line, ask the AI to get you started.
To show you, I ran this example using Microsoft’s Copilot.
Once you have a place to start, you can tweak the subject line to match the tone of your library. Move, change, or remove the suggested emoji. And then, run the subject line through one of the free analyzers below. Each has its own algorithm for predicting the success of a subject line. But all will help you get to a subject line that works for your target audience.
Time-saving Tip #5: Plan as much as humanly possible.
Plan your email campaigns in advance using an editorial calendar. This helps you stay organized and maintain consistency.
And, if you know ahead of time when you are sending emails, you can set aside time in advance to create them and get them approved. Have a few spare minutes at the beginning or end of your shift? Work on emails coming up in the next few months!
Time-saving Tip #6: Reuse and repurpose.
You don’t have to reinvent the wheel every time you create an email. If you wrote a social media post or a blog that did really well, steal the text you’ve already written and insert it into your email. Use the same image or graphics, sized correctly for your email of course, and hit send!
Time-saving Tip #7: Watch your metrics.
If you take an hour each month to analyze the performance of your library emails, you’ll soon start to get a clear picture of what works for your audiences. That will make you more efficient as you create your emails. You won’t waste time creating emails that your recipients won’t read.
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You may wonder, is it possible to over-communicate with my patrons?
Can you send too many emails, do too many social media posts, and put up too many posters and flyers in your library?
There are some telltale signs that you’re overdoing it! I have four tips to help you determine if you are flooding your community with too many messages in this Library Marketing Show episode.
Plus kudos go to a library that received press coverage for the return of a long overdue book with a funny note inside!
Do you have a suggestion for a topic for a future episode? Want to nominate someone for kudos? Let me know here. And thanks for watching!
Subscribe to this blog and you’ll receive an email whenever I post. To do that, enter your email address and click on the “Follow” button in the lower left-hand corner of the page. You can also follow me on the following social media platforms:
Photo courtesy Cincinnati and Hamilton County Public Library
My maternal grandfather was small (he stood about 5 feet 3 inches tall) but mighty.
He returned from World War Two to a wife and four children. He made ends meet by farming, driving a milk delivery truck, and working on a road construction crew. He taught me to build fences, crack walnuts with a vise, and drive a tractor and a car.
My grandfather
When he died in 2016, I decided I wanted a bouquet of flowers at the funeral as a symbol of all that he meant to me. I ordered an arrangement online.
Imagine my surprise when a few months ago, I received this email.
I admit, at first, I was shocked and baffled. But I work in marketing, so I understand this email was created using automation. And then, this email made me think about the pros and cons of automation for library email marketing.
The advantages of email automation
Automated email has one big advantage for library staff: It saves time.
Automated onboarding emails, reading suggestions, and program announcements will free up your time for other work. You can create a campaign, set it, and forget it.
Experts also say that open and click rates are higher for automated emails because they are more relevant to the recipient.
The disadvantage of email automation
There is one big problem with automated emails, in my opinion. The personalization isn’t personal. It’s inauthentic. And there’s a chance it can go very, very wrong.
The email from the flower company is a perfect example. It has negatively impacted my feelings toward the flower company. If they really cared about me, and not just my business, they would have looked to see that I’d sent flowers to a funeral home. And they wouldn’t have tried to sell me another bouquet to send to my dead grandfather.
Here’s how this snafu relates to library marketing: Most automated email programs created for libraries automatically segment your audience into groups based on factors like previous card use. Those programs use algorithms that look at past card usage or reading history to predict future behavior.
But, as happened with the flower company, those algorithms are not always correct. They don’t allow for changing tastes or lived experiences. And they won’t expand a cardholder’s use of the library by introducing them to new services.
The bottom line is that past library card usage does not always predict future library card use.
For example, in the last year, my library card use has changed drastically. I’ve switched from mainly print fiction books to audiobooks. I’m now a heavy user of downloadable magazines. I’ve also recently discovered the joy of using my library card to read newspapers online (goodbye paywall!). And I’ve used my library’s Makerspace several times this year.
My life and my habits have changed. But, my home library, which uses automated email, has not sent me any emails that show they’ve noticed my changing habits. They send emails based on my pre-pandemic use of the library.
What do libraries do best? Personalized service!
Libraries don’t focus on transactions. We don’t rush our visitors. We listen and work until we get them the answer or the service that best solves their problem.
This is particularly true when it comes to book recommendations.
A reader’s interests are never set for life. And the things that are interesting about a book—the tone, pace, setting, and characters, cannot be managed by an algorithm. Reading suggestions and collection marketing can’t be replicated by robots.
So, as library marketers, we must be cautious to balance our need to save time, with the need to create a connection with our readers. And that means, if you use automated email marketing, you must always be evaluating the emails your library sends.
Ask yourself: Is this email serving my recipient with the content they want and need?
Two more potential pitfalls of automated email marketing
Irrelevant automated emails may be marked as spam by your recipients, hurting your sender reputation. Read more about how that can impact whether your email gets delivered to your recipients here.
Many programs that offer automated emails don’t allow you to add design elements that are specific to libraries. And that can be detrimental to your library’s brand. You want your community to recognize the promotional materials you make, including emails.
The advantages of manual email marketing
Good patron experience means that you encourage your email recipients to choose the content they want to receive from the library.
Your library should make your emails opt-in. This ensures your emails go to community members who want your content, which protects your sender reputation.
The opt-in model allows you to add the content to your emails your audiences have indicated they are interested in, giving your recipients control over what they receive. It also allows for flexibility to account for changing use and taste.
Finally, opt-in emails allow you to send when it’s best for your users, not for your library. All email programs offer scheduling. When you schedule your own emails, you can look at reports to see when your target audience responds best to your emails. You can adjust accordingly.
The disadvantage of manual email marketing
Time is the number one disadvantage of programs that require you to create emails manually. It takes precious time to write copy, choose images, and schedule your emails.
So, next week on Super Library Marketing: Time-saving techniques for creating library marketing emails. These tips will work whether your library chooses automated or manual email marketing!
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I have a bummer of a report to share with you today. However, it’s imperative because it may impact the way you use your library’s social media accounts to promote other content offerings from your library.
Buckle up! We will dive into that in this episode of The Library Marketing Show.
Plus, kudos go to a library that uses email to show off its accomplishments and prove its value to key stakeholders.
Do you have a suggestion for a topic for a future episode? Want to nominate someone for kudos? Let me know here. And thanks for watching!
Subscribe to this blog and you’ll receive an email whenever I post. To do that, enter your email address and click on the “Follow” button in the lower left-hand corner of the page. You can also follow me on the following social media platforms:
The engineers at the search engine recently changed the way that they rank websites and search to make internet searching easier for the user. But that’s going to have some implications for your library.
Don’t panic! We’ll go through the changes and what they mean for your library’s website in this episode.
Plus, kudos go to a library that sent its annual report to a media outlet and got positive press coverage with an unbeatable headline.
Do you have a suggestion for a topic for a future episode? Want to nominate someone for kudos? Let me know here. And thanks for watching!
Subscribe to this blog and you’ll receive an email whenever I post. To do that, enter your email address and click on the “Follow” button in the lower left-hand corner of the page. You can also follow me on the following social media platforms:
Photo courtesy Cincinnati and Hamilton County Public Library
This week, I’ll be able to see the world’s largest bottle of catsup. (Ketchup? Catsup? Is there a difference?)
When I learned that I’d be speaking at Reaching Forward South in Collinsville, Illinois, I Googled the area. That’s how I discovered the city is home to a 170-foot water tower shaped like a catsup bottle that just happens to be on the National Registry of Historic Places. It’s even got its own website and fan club.
If you’re like me, you do some strategic planning when you go on a trip. You decide to rent a vehicle or research public transportation. You purchase airline or train tickets and book a hotel. You pick restaurants to sample and decide which tourist attractions you’ll visit.
Some people just land in a city and let fates carry them where they may. (No shade from me. You do you!) I prefer planning because I don’t want to risk seeing or experiencing the best the area has to offer.
A plan, on vacation or in the library, sets clear goals and outcomes. It ensures your time, money, and energy are spent on the most valuable things. It gives you direction and purpose.
Marketing for a library works best when the promotions are tied to a library’s overall strategic plan. But that’s not always as easy as it sounds.
What is the difference between a strategic plan and a marketing plan?
A strategic plan defines targets and objectives for the entire library organization, including facilities, human resources, reader services, youth services, outreach, and more.
A marketing plan outlines your initiatives to support your library’s strategic plan. It clearly defines the collection items, programs, and services you’ll promote, who you’ll target, and how you’ll target them to reach your library’s overall goals.
In a perfect world, every library would have a strategic plan with clearly defined objectives and goals that are specific, measurable, actionable, relevant, and timely (SMART).
But…
If your library lacks a strategic plan, has a strategic plan that’s very vague without clear goals, or is in the middle of creating one (that can be a lengthy process), you may feel stuck and directionless. How do you know what you should be promoting?
What to do when you have very little direction
You can ask your library director or board of directors what they want to accomplish. Without a strategic plan as a guide, you must understand the director’s and the board’s goals.
Even basic statements like “We want to increase program attendance by 25 percent” or “We want to make sure every child has a library card” will guide your marketing.
If you don’t feel comfortable approaching senior leadership, ask your supervisor to step in. Stress the importance of a cohesive plan for moving forward in all areas of your library. This really is the cornerstone of your work.
Once you know the goals of your library, it’s time to create your marketing plan.
Step 1: Define your marketing goals.
Lay out exactly how you’ll help those overall library goals be reached.
For example, let’s say your library has a goal to partner with schools to ensure all third graders in your town are reading at grade level. Your marketing goal might be:
Increase the participation in our library’s 3rd-grade reading program by 25 percent within the next 12 months, as measured by the number of 3rd-grade students enrolled and actively engaging with the program materials and resources.
Step 2: Write down what you know about the community you serve.
Marketers call this a “situation analysis.” This will give you a starting point for your strategy. Ask yourself:
What does your typical cardholder do with their card?
Where do they live?
How do they view your competitors?
How does your library currently fulfill a unique position in your community?
Step 3: Create a list of all your tactics and assets.
Write down all the channels you use to promote your library. This list should include every social media platform you use, every website your library owns, and every print publication you send out, plus emails, print collateral, influencers, in-person events, press releases, podcasts, and videos.
Step 4: Set goals for each tactic and asset.
Let’s say one of your goals is to make sure job seekers in your community use career resources at the library. And let’s say you have a print newsletter that you send every quarter to all the residents of your community.
Look at the specific marketing goal you created in step one. Underneath that, you might write:
“In each issue of our newsletter, we will feature a cardholder who used our library’s services to advance their own career, such as by taking our GED course or using our online job resume builder. We’ll do at least one story on library work as a career. Every quarter, we’ll highlight a service or program that will help our cardholders reach their career goals.”
Step 5: Populate an editorial calendar for the next 12 months.
Now it’s time to plan content topics and themes for each month that will work to reach your goals. Planning a calendar for a full year makes it easy to coordinate promotions across channels. And it will help your supervisor and coworkers to understand what you’ll be doing, when, and why.
You may end up moving things around as you go through the year. That’s okay!
Step 6: Measure success and failure.
Accurately document the results of every promotion you do. This will help you to adjust your strategy next year.
Sometimes you won’t have a clear understanding of what’s working and what’s not working until you see the actual results in numbers on a paper in front of your nose.
One final note of encouragement
Don’t be discouraged if you don’t reach all of your goals. Marketing is an experiment. Sometimes the stuff you do will work, sometimes it won’t. Don’t repeat the things that don’t work! Spend more energy on the things that do work.
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Algorithm changes are an inevitable part of library social media. Normally, those changes spell bad news for libraries. But…
LinkedIn just changed its algorithm and those changes are good news for libraries! (Yippee!) I’ll outline the three new and improved LinkedIn algorithm changes and how they will positively impact your library’s posts in this episode.
Plus, kudos go to a library that brought a bunch of libraries together to create a viral video for Read Across America.
Do you have a suggestion for a topic for a future episode? Want to nominate someone for kudos? Let me know here. And thanks for watching!
Subscribe to this blog and you’ll receive an email whenever I post. To do that, enter your email address and click on the “Follow” button in the lower left-hand corner of the page. You can also follow me on the following social media platforms:
Photo courtesy Cincinnati and Hamilton County Public Library
When Donna Forbis graduated from the 8th grade, her parents gifted her a 10-speed bike. Her mother decided she was old enough to ride to the Peoria Public Library‘s Lakeview branch.
“Back then, kids were not allowed in the adult stacks, so I was limited to my ‘side’ of the library,” remembers Donna. “I was very short (under 5′ tall), so even as a teen, I still looked like a kid. My ventures into the adult stacks would sometimes draw ‘looks’ from other patrons, but the library staff knew I was in search of mysteries I had not yet read!”
Donna’s love of the library never abated. She now works for the Illinois Prairie District Public Library. The library is small, with rural and suburban areas covering a service population of about 25,000 residents.
“We have fewer than 25 staff members (including our Director) servicing our six branches,” explains Donna. “Many staff members do double- or sometimes triple-duty.”
“My official title is Marketing & Events Coordinator, but I am also the branch manager for our Germantown Hills branch. I oversee all adult programming at our branches, and I coordinate with our Youth Services Librarian/Assistant Director on teen programming. I am responsible for creating nearly all of our promotional materials. What I don’t generate myself is usually shared with me to make sure it fits our style and brand before being shared with the world.”
It’s a lot of work, and Donna’s library still struggles to reach community members, especially regarding their programs and events. But Donna’s library is doing something that seems old-school yet innovative: A wall calendar!
“The idea for the wall calendar came from our Director,” explains Donna. “Several area outlets like banks and stores used to offer free wall calendars to their customers, but the practice has dropped off in recent years. While the world might be more comfortable with digital calendars, many patrons still want a wall calendar. Since the banks were not offering free calendars anymore, we decided to fill that void.”
“With a wall calendar, we can promote the library every day for a full year inside our patrons’ homes. We want our patrons to think of us as their go-to for research and resources, educational and entertainment opportunities, and a central community gathering spot. The calendar is a daily reminder that we are here for our neighbors.”
Donna and the rest of the library staff spent about three months working on the format and layout for the 8.5″ x 11″ wall calendar.
“The first version was nothing more than a stack of stapled papers, with notes on each page of a suggested layout,” recalls Donna. “Then I created an initial mock-up of the calendar in MS Publisher and shared it with our Director for critique. From her feedback, I shifted some photos around, added, and subtracted date-specific holidays, and determined what other information we wanted to include.”
“One topic of discussion was whether to have the library info pages at the beginning of the calendar or the end. My logic was, that if the info pages were at the end, behind the December calendar, they would be accessible to users all year long without taking the calendar off the wall.”
The final calendar is a mix of fun content and library news. You can see it here.
“Our calendar is set up to highlight our branches, reading challenges, and some of our evergreen programming,” says Donna. “We also provide ways to connect with the library through a page filled with links and QR codes to get to our website, catalog, calendar, reading challenge platform, and social media channels.”
The library printed 725 copies and distributed them beginning the week before Christmas. Calendars were available at each branch and through some of the library’s community partners, including nursing homes and daycare centers.
Donna also promoted the availability of the calendars through the library’s regular marketing channels. And until just a few weeks ago, she posted a notice of the calendar’s availability in every library email newsletter. They managed to hand out nearly all their copies.
“We are very pleased with how it came out, and our patrons have been very appreciative,” remarks Donna. “When looking at it from a cost-benefit analysis, we spent a little under $2300 (plus shipping) for the calendars. That equates to roughly $200 per month in advertising spread across our community for a full year. And it is in a form that our patrons want and need. Even on a tight marketing budget, the expense was worth it.”
If Donna does the calendar again for 2025, she says she’ll have the final design done by Thanksgiving, so patrons have a longer window of time to pick one up.
And where will her next great library marketing idea come from?
“Inspiration can come from anywhere,” declares Donna. “I maintain connections with other library marketers through the Library Marketing Book Club, the regional Heart of Illinois Library Marketing networking group, and professional groups like the Illinois Library Association’s Marketing Forum.”
“One of my all-time favorite pieces of library marketing came from the Invercargill (New Zealand) City Library back in 2017, which was 2 years before I became a library marketer! They did a parody of a Hollywood Reporter magazine cover featuring the Kardashian clan at the height of their Keeping Up with the Kardashians fame. When I look at it today, I still laugh!”
“I keep an eye on what advertisers in other industries are doing through organizations like Adweek, HubSpot, and other marketing tracking organizations. If someone on one of those platforms is writing or commenting about a particular piece of advertising, it may be worth noting.”
“As far as other libraries go, I am awed daily by my peers! Because of my ‘solo marketer’ limitations, whenever I see a library with a catchy video on TikTok, Reels, or Shorts, I am completely jealous! There are not enough hours in the day for me to learn how best to shoot and edit videos, get them uploaded, and do it regularly to build and maintain a following and get all my other stuff done!”
Donna has a piece of advice for anyone working on library marketing.
“Regardless of the situation, whether you have a program or promotion you want to try, need money or materials, or anything else – If you don’t ask, the answer will always be ‘No.’”
“People generally want to be helpful and be of service, but often they don’t know the best way to do it. Tell others what you need and ask them for their help, and you might be surprised at the answer, even for the ‘impossible’ ask!”
Subscribe to this blog and you’ll receive an email whenever I post. To do that, enter your email address and click on the “Follow” button in the lower left-hand corner of the page. You can also follow me on the following social media platforms:
Super Library Marketing: Practical Tips and Ideas for Library Promotion 