In this episode, we’ll talk through some tips for coming up with a name for your library program or event that will help you with promotion. Yes, this has marketing and promotional benefits! I’ll explain.
Kudos go to the Chesapeake Public Library for telling patron stories on Facebook for Library Card Signup Month.
Do you have a suggestion for a topic for a future episode? Want to nominate someone for kudos? Let me know in the comments.
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This week, I learned a new term used to describe the way the world is transforming in the wake of the pandemic.
“The Next Normal” was coined by workplace consulting firm McKinsey & Company. It describes the changes which continue to emerge in every industry in the post-viral era.
A return to normal after an event like the pandemic is extremely challenging. It calls for libraries to reimagine and reform the work they do to meet their community’s needs in new ways.
Libraries seem to have the most angst about this change with regards to programming.
I have talked with many library staff members who truly enjoy creating and presenting programs. The process brings them fulfillment and purpose. And the idea that the pandemic may have permanently changed the way the public engages with library programming makes them sad and nervous.
I’ve been thinking about this a lot lately.
Change is scary and uncomfortable. But it also gives us an opportunity to approach library programs in a way that is more strategic. We have the chance to make sure our programming is creating deep relationships with our community.
Here are eight things to keep in mind as you begin to re-create your library programs in the age of The Next Normal.
Be realistic about the hurdles
Before the pandemic, libraries got a lot of program and event traffic from people who walked in to check out a book or browse the collection. They noticed an event or program happening in the library and joined in.
Because of the pandemic, libraries have implemented convenience services, like curbside pickup and book bundles. The community needs those services. But they also impact the number of physical visits to your library and in turn, the number of people who come across a program impulsively.
There is also a significant portion of the community who is not comfortable (yet) with going back to a public indoor space. Others discovered virtual programming during the lockdown and now prefer it.
We must acknowledge that the pandemic may have changed the way people interact with library programming. When you give yourself and your library permission to accept that premise, you can begin to rebuild and reimagine the way your library creates and promotes programs.
Plan fewer, but more quality programs
The Next Normal is a great time for libraries to re-evaluate the programs they offer.
I propose that libraries reduce the number of programs that they do. Instead, spend more money and more time planning quality programs that are unique to your community.
Set your promotional boundaries and stick to them
Library marketers are often expected to promote every program at a library, months in advance. The Next Normal is a great time to set down some ground rules for which programs get promoted and how those promotions will be carried out.
As you are determining the boundaries that will work best for your library, you may have to experiment with how far in advance you promote programs and on what channels.
Remember that your community’s schedule and expectations have changed in the wake of the pandemic. The promotions you did before the pandemic may not work in The Next Normal.
Track the results of your promotions so you can identify those changes and create new ground rules for your promotional work. Once you set those rules, stick to them.
You may be pressured to make exceptions. And there may be co-workers who don’t appreciate the effort you are making to do the best job of marketing for your library. That’s okay.
If you create a plan that puts the interest of your community and your library at its core, you will be successful.
Make promotions part of your program planning
As you begin to put your program together, make it a habit to think about the marketing piece. Ask yourself:
Who will be your target audience?
What is the best way to reach them?
How much time will it take you (or your co-workers who help with marketing) to create the pieces you’ll need to promote your event properly?
What will your event hashtag be?
If there are other library staff who will be involved in promotions, make sure you give them a heads up in plenty of time. For example, if your library has a social media manager, try meeting with them once a month to let them know about the programs you’re putting together.
Choose your promotional platforms carefully.
Community members may ignore promotions because they are overwhelmed by the sheer number of marketing messages they receive. Libraries tend to want to promote everything on all channels. Let’s be more intentional.
If your community actively engages with your Facebook posts, use that to your advantage. Create events on Facebook for your programs so that potential attendees get a reminder as the day of your program draws near. You can also buy Facebook ads or boost your posts to target specific demographics, even if you have a small budget.
If your community prefers interaction on another social media platform, like Instagram, spend your time and energy promoting your events there. Instagram Stories are a great way to build excitement.
Perhaps your library has a receptive and engaged email list. Add a program suggestion to your reading recommendation emails. Or send an email with a program announcement to a targeted audience.
Leverage your presenters
The Next Normal is the time to get as much promotion out of your speakers, presenters, and sponsors as possible. They likely have a ready-made audience that may like to attend your event. Ideally, this kind of collaborative promotion should be a part of your agreement with each participant.
You can make it easy on presenters by sending them a pre-written social media post or blurb for their email newsletter promoting their appearance. Supply them with copy, images, video, print assets, and anything else they need to help you spread the word.
Create some FOMO (fear of missing out)
FOMO is a powerful tool for getting more attendance at your programs. Your registered patrons and past program attendees can provide social proof that your event is going to be amazing. Let them help you build hype.
About a week before the event, send an email reminder or a social media message to everyone who has registered or shown interest in your program. Encourage them to brag that they’ll be attending. Include a pre-written social media message to make it easy to share.
Remember your real goal
At the end of the day, programs should help your library create a relationship with those cardholders. We want them to come to us for all their problems, and all their questions, and all their needs.
This is a more holistic approach than merely counting attendance numbers. Creating that engaged community will make your work worth all the effort.
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Here is something I’ve noticed in my conversations with library staff over the past six months.
Staff share a profound feeling of separation from their communities. They’ve been working for more than a year without the normal interactions with the public. And that has led to increased anxiety about whether things will ever return to normal.
The big questions I’m getting are: How long will it take before circulation returns to normal? How long will it take before program attendance is back to where it was before the pandemic?
I can’t answer those questions. I’m not sure anyone credibly can.
But what I can do is help you to rebuild use of your library through marketing and promotions.
Here are four ideas that libraries can strategically use to bring people back to the library, re-engage cardholders, and get new community members to use the library.
Renew everyone’s library cards automatically and incentivize people to use them. Then, use that interaction to re-connect.
If you have a system where cards need to be renewed, a blanket automatic renewal is a great promotional tactic. Automatic renewal of library cards is a customer service best practice. And doing so right now, when we are coming off more than a year of service limitations, is strategically smart.
If your senior leaders have concerns about a blanket renewal, ask them to read Cordelia Anderson’s book. It explains the advantages of this action.
The next step is to gather prizes from partners, like you would for summer reading. Let people know they’ll be entered into a drawing to win a prize if they use their card. If they check out a book or use an online resource, they can fill out an entry. If your priorities are to drive attendance at in-person programs or to get people to physically come into a branch, you can tell people they get two entries in the drawing!
Once they come back, make sure you do everything you can to re-connect with these cardholders. Have your staff do three things with every person they interact with.
Get their email address.
Get them to self-identify their interests. Are they looking for help solving a particular problem, like finding a job? Are they looking for books for entertainment and relaxation? Ask your public to name at least one topic they would want more information about.
Give them a print piece of marketing material to encourage further use of the library. Don’t let them leave this interaction without something in their hands. Remind them that the library is open and actively providing service to your community again.
Rebuild a sense of community.
One of the things that library users said they missed most during the pandemic was social interaction. This is another opportunity for libraries to rebuild.
Rather than re-starting our one-off programs, let’s spend our energy putting together programs that everyone can participate in. Wider-ranging programs, which focus on getting large groups people to do an activity together, help to build a sense of community.
One idea: everyone reads the same book, or watches the same movie, or listens to the same piece of music. Then, your library creates ways for your community to share their thoughts and experiences around that group activity.
Another idea: ask your patrons to share their pandemic stories. Encourage them to share how they survived their time in lockdown, what they learned, and how the experience changed them.
Let the public know you’ll be posting their contribution on a special landing page of your website, and sharing them through social media and in email. You can even print short versions of the stories on a bookmark, which you’ll slip into holds and checkouts to encourage other library users to share their stories.
Finally, hold an event where people can have the chance to read their stories to an audience.
A shared experience builds community. And a community that feels connected to your library, and to each other, will keep coming back to use your services.
Use your virtual programs and videos to encourage your community to expand their library use.
Since the beginning of the pandemic, libraries have embraced livestream and video programming. Now we can use the platforms and audiences we have built for promotions.
Do a livestream from inside your building. Show your audience one thing they can do in your library that they haven’t been able to use since the building was closed or operating under limited services. Save the video and repost it later for on-demand viewing.
Do a livestream where the community can ask questions about the library… an “ask me anything” type event. During your livestream, be sure to mention programs or services that may be interesting to those asking questions.
It’s like working the front desk: people ask questions and you provide the answers. You’ll be demonstrating your staff’s expertise and reminding people that the library is there to help.
Buy two kinds of social media ads.
We know social media algorithms do not work in favor of organic posts. Use some of your budget to circumvent the system by purchasing ads.
Your ad approach can have two methods. One ad should focus on followers. They don’t necessarily see your posts because of the algorithm. But a purchased ad will make sure you are in their feeds. Use the ad to alert them to your expanded changes in service.
The other ad should be focused on people who aren’t library users or followers. You can even split this audience into people you think might be interested in coming into a branch versus people who might want to use digital resources. Social media platforms do a great job of helping you to target specific audiences with your ads.
Spend $25 and see what kind of results you get. If you have more money, use the data you’ve received from this smaller test to run larger, longer ads.
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I don’t ever want to hear anyone tell me ever again that libraries can’t adapt and be flexible. My friends in the library world have proven their adaptability this year in dozens of ways.
The biggest sea change is around how libraries deliver programs to their community. Librarians shifted on a dime when buildings closed and limited service due to the pandemic.
One of the major changes came in the way libraries deliver programs. Almost every library I’ve worked with is now delivering programs live on Facebook. And they’re doing a fantastic job.
But many librarians say they have a hard time getting people to attend these live programs. They want more people to be a part of the livestreams.
It takes a lot of work to put a livestream virtual program together. And the more people who attend, the more likely they are to recognize the value of your library.
I’ve got some tips that will help you promote your Facebook livestreams to get more viewers.
Plan it out
Before you go live on Facebook, you ask yourself these questions:
What are my goals? Your main goal should be more than “I want to get 20 people to watch the livestream.” Think holistically about what you want your audience to get from your livestream. Be as specific as possible.
Some good goals are “To teach our audience how to search for articles, marriage and death notices, and other information about their families in our newspaper archive” or “To show viewers how to use the new feature updates on the Libby app from Overdrive to better manage their holds.”
A goal or goals for your live video will help you when it comes time to decide how you’ll structure your live and what you’ll say. It also gives you a measurable outcome that you can use to assess the use of live virtual programs.
What will my main message be? The main message is how you translate your overall video goal into a line that you can repeat in your promotion of the video and while you are live.
For example, if your goal is to explain those new features on the Libby app, your main message might be, “You now have more control over the e-books and audiobooks you check out from your library.” Repeating your main message in your video pre-promotion, during the video, and when you post the video on-demand will help drive that message home and make it stick in your viewer’s mind.
Who is my target audience? Readers of this blog know that the best way to have success in marketing is to pick an audience and market to them, rather than marketing to the whole of your cardholder base.
Picking a target audience is important when you’re working in Facebook, because the platform will pick up on any keywords you use in your program description. They’ll help you find those specific viewers by showing your organic post to people who may actually be interested in it.
Once you’ve answered these three questions, you’ll have a good foundation as you head into the stage where you promote your livestream.
Promote before you go live
Facebook suggests that you schedule an announcement post in Live Producer. That feature will automatically create a Facebook preview post. Your library followers can then set up a reminder to join the live broadcast.
You can also set up a Facebook event as a preview to your livestream. If you choose to go this route, be sure to explain that you’ll be going live on your main Facebook page, not within the event.
You can also create organic preview posts. Use an eye-catching graphic or photo and link to your virtual event calendar, where people can register to attend.
Registration for your virtual programs is a great option because it gives your library control over communication. Ask for your potential viewer’s email. Then, send them a reminder to watch from your own email marketing system.
In your reminder email, include other virtual program choices and collection items that compliment your livestream. You should also ask recipients to sign up for other email or newsletter marketing from your library.
Whichever option you go with, be sure to promote your livestream at least two weeks before it happens.
And don’t forget to promote your live program on your other channels, like in your email marketing, on your website’s homepage, or even with fliers or bookmarks that you slip into holds or curbside pickups.
Focus on the conversation
Your promotional efforts don’t end when you hit the “live” button.
Facebook will serve a notification of your live virtual program to people who may be scrolling the news feed while you are live. And the best way to get those notifications to happen is to make sure your audience is having a lively conversation.
To help facilitate the conversation, come up with a list of questions for viewers of your livestream before you go live. If the conversation with viewers lags during your livestream, refer to your list and ask the next question to spark comments again.
Now, that’s hard to do when you’re also the person who is hosting or talking during the livestream! So, ask one of your library co-workers with admin access to your library’s Facebook page to post a comment as the library.
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There’s a trend in library marketing now. It’s born out of necessity and determination.
More libraries are producing videos. They’re using the format to deliver programs to their community. They’re using video to explain the value of their library, as they brace for the economic impact of the pandemic.
I’ve long been a fan of video library marketing. And, even before COVID-19, there was mounting evidence that video is an effective and engaging way to communicate.
Video is easy to produce, really. Anyone with a smartphone and some editing software can make cool videos that look professional. My 19-year-old taught herself to edit this week in about two days’ time. I imagine many of you are doing the same thing.
But there’s one step in the process you may have missed. And for this, I must thank Mary from Evergreen Park Library. She asked me to talk about creating a video style guide.
Why you need a video style guide
Any content coming out of your library will need to look like it’s coming from your library!
It’s the same philosophy you may have for any print material you create. You likely have rules and specifications about the look of the text, the placement of the logo, the use of colors, and more. Even if your guidelines are just a few sentences, someone along the line has likely laid out the rules.
Your videos need a similar set of guidelines. We want people to be able to recognize your work on all platforms.
And once you create a video style guide, it’s important to make sure everyone who creates content adheres to it. It’s incredibly important that we reinforce your library’s brand to your community. We want them to immediately know the video was produced by your library. Later, when we need support for funding, they’ll remember your work and the value you provide.
Creating your video style guide
In your style guide, answer these questions.
Logo: How often will your logo be used in the video? Where does it need to appear on the screen? How big should it be? What color should it be? If you have several versions of your logo, which one will be used in videos?
Fonts: What font should be used for onscreen text? What color does it need to be? How large should it be? When should it appear?
Graphics: If your video creators are adding additional graphics, what colors are allowed? What style of graphic should they use? What program should they use to create them?
Video: How should shots be framed? What resolution do you want recorded? What aspect ratio will be allowed? Do shots need to be focused? Does video need to be stable or will you allow shaky shots?
Audio: How loud should audio be in your videos? Should on camera talent use a microphone, headsets, or camera audio? If they edit music into the final product, how loud should the music be versus spoken words?
Talent: Which library staff members are permitted to record, edit, and upload videos? Should on-camera library staff wear something specific, like your library’s uniform shirt or a library branded t-shirt?
Process: Is there a senior staff member who must give final approval for your video? How will the video be transferred between staff members at various stages of editing, approval, and posting?
Patron privacy: How do you go about getting permission from everyone who appears on camera, even in the background? This is especially important when library buildings reopen, and we start capturing video of patrons. It’s likely part of your library’s overall privacy policy. So, check to see what kind of permission you need to get from participants and set guidelines to make sure your video creators know that’s part of their responsibility.
Liability and copyright issues: What music can your video creators legally use? What still photos can they legally use? What extra footage can they legally use? Be explicit about fair use standards.
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Anytime I hear anyone talk a new marketing trend, I must consciously remind myself not to roll my eyes. Marketing trends tend to be nonsense created by agencies hoping to generate buzz.
So, when I first learned about a trend called experiential marketing a few years ago at a conference, I listened politely, and filed it away in the back of my mind, along with my skepticism about whether this truly existed.
It’s clear to me now that experiential marketing isn’t just a buzzword. It’s a legit marketing option for libraries everywhere. And it could be the trend that permanently cements the bond between your library and the community it serves.
What is experiential marketing?
Experiential marketing is sometimes also called event marketing. It can be a pop-up library or program. It can take the form of a special day long library event, an immersion experience, a conference, a workshop—there are limitless possibilities.
But this isn’t just an ordinary event. An experiential marketing event is a program that includes a way to create an experience, to engage the attendee’s senses, and to create a personal and memorable interaction with your library.
It’s about sparking positive emotions in the people who attend. Those emotions become imprinted in the minds of the attendees. They associate that positive emotion with your library.
See why it sounded a little hokey to me the first time I heard it?
But here’s the thing. While most marketing interrupts and forces itself on the community, the experiential experience is voluntary. Your community or cardholders are choosing to interact with your library. Those experiences create beautiful memories. Those beautiful memories become a part of the overall library experience for your community. A loyalty is formed.
Libraries tend to think about their programs and events in simple terms. The program is a way to offer something to the community that is in line with the library’s overall strategic plan. It may also help to fill a community need like literacy or workforce development. These reasons are all valid and valuable.
But there is a clear marketing value in expanding our understanding of what a program or experience can be for our community–and what it can do for our libraries.
And we need to do so because our younger cardholders are at stake. Experiential marketing appeals to younger people. A study by Harris Group found that 72 percent of millennials would rather pay for an experience than for material objects.
This can be a differentiating factor for libraries. We should jump at the chance.
Why experiential marketing is so appealing
It all comes down to the fear of missing out, or FOMO. We see our friends and family posting on social media as they engage in exciting events. We feel anxious because we are missing out on these amazing experiences. And we feel compelled to resolve that anxiety by attending.
Think FOMO isn’t real? Check out the Twitter feed anytime the ALA or PLA conference is in full swing. The number of librarians who lament about missing the conference is pretty astounding.
What are the benefits of creating library experiences?
Experiential marketing forges a personal connection with your library. As younger generations increasingly value experience over tangible items, they’ll patronize and visit libraries that have taken the time to get to know them and offer them experiences that they can learn and grow from in a deep and meaningful way.
85% of consumers say they were likely to purchase after participating in events or experiences.
91% of consumers say they had more positive feelings about brands after attending events or experiences.
Examples of experiential library marketing programs
Challenge yourself to go beyond the normal crafting groups, story times, and passive programs. Instead, push your library to nurture the relationship between the library brand and your community.
You can create all kinds of innovative programs that foster a love and joy of reading. Try a TED talk style book talk. Invite readers to give a compelling talk under a time limit, say 60 seconds, to convince people to read one of their favorite books. Or schedule book dates, where readers talk one-on-one with under a limited time deadline about their favorite books.
At the Edge 2020 conference in Edinburgh last week, the head of Library and Information Services at East Renfrewshire Libraries in Scotland talked about programs they hold called “Come Complete Your Bucket List at the Library.” Visitors use virtual reality sets to visit places and have experiences they’ve only dreamed about. That is an amazing example of experiential library marketing.
Other great experiences for library customers include:
Escape rooms
Interactive STEM programs for adults and kids
Interactive activities between patrons and in-residence programs featuring authors, entrepreneurs, makers, and artists
Interactive programs in your MakerSpace
A conference connecting readers and authors interacting in sessions, workshops, and one-on-one experiences
Interactive and immersive library exhibits
Interactive activities at outreach events
Library sleepovers
Experiential experiences are any kind of program that creates a lasting, emotional experience that will bond your community to your library. This is not a one-off kind of event. This is something memorable.
You’ll notice the word “interactive” is used frequently to describe these events. Experiential marketing events require that attendees to do more than sit, listen, and absorb. If they are playing a part in the activities, they’ll remember them.
Experiential marketing is not a quiet kind of marketing. It’s often noisy, literally and figuratively. It might be messy. It might take more planning. These events are not what people think of when they think about what libraries look like.
And that’s the whole point, isn’t it?
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In this episode, we talk about an anonymous question from a reader who has a little problem: The departments in their library get upset when they re-write their text suggestions for marketing messages. I’ll talk about how I handle this situation at my library. We’re all in this boat, right??
As promised, some articles to help convince your skeptical programming co-workers about the importance of writing library marketing text.
Also kudos to the West Gippsland Libraries in Australia for their hilarious new brand awareness video.
Stay in Touch
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Super Library Marketing: Practical Tips and Ideas for Library Promotion 